The Hancock-Henderson Quill, Inc.

Stronghurst Booster Club Holds Meeting

August 9th, 2021

Attendance: Christine Deverell, Shelly Gittings, Melinda Whiteman, Jim Blender, Peggy Chockley, Lori Taylor, Donna Painter, Char Fischer, Jan Neff.

Meeting called to order at 4:30 p.m.

July Minutes: Minutes reviewed individually, Lori makes motion to approve previous minutes, Peggy 2nds and all in favor.

Treasurer's report: Shelly gave details of report. See attached form. Checks written for $90 to Fields of Fun for deposit for inflatables for Fall Festival. Checks written from spray park account to Goff for $556 for T-shirts and Johnson Plumbing for $2622.83 for repairs to the spray park. Deposits were made to spray park account with the leftover registration fees from Doc Pogue Run. Donna makes motion to approve the treasurer's report, Lori 2nds, all in favor.

Bills: There is one bill from Doran Insurance for $78 for the addition of the Veterans Memorial Fundraiser event to the Boosters insurance policy. Insurance is normally paid out of the general account however since the Veterans fundraiser has its own account should it be paid from that account. Christine makes motion to pay the $78 bill to Doran Insurance out of the Veterans Memorial account, Peggy 2nds, and all in favor, motion passes.

Old Business:

Doc Pogue Run Saturday June 26th, 2021: Run made a total profit of $6169. There were 7 gold sponsors, 11 silver sponsors, and 25 bronze. 62 Runners total. Melinda will make a thank you letter to all the sponsors. Would be nice to have a group picture of all Booster Club members. Maybe next meeting or at Fall Festival.

Fall Festival: 9/18/21:

• Two portable toilets and handwash stations have been reserved through Durands for $325
• Bounce houses Have been reserved with $90 deposit. An obstacle course and horse jumper for 4-hour duration.
• Vendors: 35 are signed up currently.
• Barrel Train rides: Norm plans to do this again.
• Band: Stone Soup will play for a 4-hr. duration. If he is solo cost is $300, if he has other band members it will be $400. He will need an outlet, table, stool, drop cord, 8x5 rug.
• Car show: still planning on the same day
• Old Thymers plan to help the day of Fall Festival and have a tractor parade.
• Spray Park plans to be open weather permitting during the festival.
• Lions Club still plans to do a breakfast at the Legion during the morning.
• Belted Cow: Shelly has tried to contact but they have not gotten back to her. She will try to call this week and if they are not interested in setting up to sell donuts, she will try Camps Orchard.
• Meat donation: Melinda requested a donation of 60# blade meat from Smithfield. Has not heard back yet.
• Caramel Apples: Jade talked to Fishers and apples will cost $1.29 per pound, approx. 2 apples per pound. Recommends Fuji apples. Carmel sauce would be $3.99 for a container but probably a small one. Char said she would check with one of their vendors to see if we can get a large can of the caramel. Would charge maybe $4-5.
• Menu: Pulled pork, hotdogs, Nachos, Macho nachos, taco in a bag, chips, caramel apples. Will need to order at least 40# of meat. May need 4-5 roaster pans. Will discuss at next meeting about cooking meat and supplies needed.
• Cups: Jade has made suggestion to looking into getting commemorative plastic cups that say, "Fall Festival 2021" and have a calendar of events for the Booster Club. Would be nice to have a list of next years events but no dates have been chosen yet so may stick with just a simple design. Jade thought it would cost about $1 per cup. Christine and Jade will investigate designing and getting pricing for these cups. Lori suggested looking into a company named 4imprint. Would need approx. 200 cups.
• Mums: our cost will be $15 so will sell for $25. Pre-orders will begin around August 15th and end on Sept 12th. Christine will set up a google form and post to FB and make a paper form to be available. Forms can be handed into any booster member and they can then record on the google form. Plan to have individuals mail in their payment so all Mums are prepaid. Pick up will be at Fall Festival. Mums will need to be picked up by the Booster Club on Thursday Sept 16th, we have 3 trailers available.
• Face painting: shelly looking into having the Cheer team do paintings. Would have to purchase paints.
• Shelly/Jessica are also looking into have a wooden scene made for kids to pose by for pictures.

There will be a Special Fall Festival meeting on Friday, August 27th at 4:30 pm tentatively at the Stronghurst American Legion.

Motion to adjourn at 5:30. Jim makes motion, Jan 2nds, all in favor.

Next meeting is Monday, September 13th at 4:30 p.m. at Village Hall.