The Hancock-Henderson Quill, Inc.

West Central Budget Hearing and Regular Board Meeting Summary

At the Wednesday, September 23, 2020, Budget Hearing and Regular Board meeting of the West Central C.U.S.D. #235 Board of Education, the following items took place:

The meeting was called to order at 5:30 p.m. in the WCES cafeteria by Board President Jodi Arnold.

All board members with the exception of Mike Lenahan were present at roll call. Board Member Lenahan joined the meeting at 6:15 p.m. via Zoom. Also present were Superintendent Markey, WCHS Principal Jason Kirby, WCMS Principal Joe Peters, WCES Assistant Principal Andrea Freiden, Technology Director Melinda Frakes, IT Wade Alexander, School Psychologist and Special Education Director Shaila Ayer, and Music Teachers Matt Stewart and Danna Cory. WCHS Assistant Principal Shane Tucker and WCEL Principal Kathy Lafary were present via Zoom. The following new teachers were present to be introduced to the board: Sarah Alexander, Dylan Brooks, Heather Davis, Ray Gautschy, Allison Harden, and Mike Lewis.

The board conducted a Public Hearing on the FY21 District budget. There were no comments offered by any member of the public on the FY21 District budget.

The board recessed their meeting at 5:31 p.m. The board was introduced to all new certified staff by building principals. These staff members included Sarah Alexander, Dylan Brooks, Heather Davis, Ray Gautschy, Allison Harden, and Mike Lewis.

The board reconvened their meeting at 6:00 p.m.

President Arnold led the audience in the Pledge of Allegiance.

Under Good News Items the following items were highlighted:

There were no comments from the public.

The board approved the Consent Agenda. Items approved under the Consent Agenda included the following:

The board reviewed the Sixth Day Enrollment Report. The Sixth Day enrollment for the District Pre-K through 12th grade is 760. This is an overall decline from FY20 of 4 students.

The board reviewed and heard reports from the building principals as well as a Technology Report from Mrs. Frakes, a Special Education Report from Mrs. Ayer, and a report from Shane Tucker, our Athletic Director.

The board reviewed the 2019-2020 Administrator and Teacher Salary and Benefit Report. The report will be posted to the District website.

The board approved the continuation of the elementary After School Assistance Program to 4th and 5th grade students as presented.

The board approved the payment of a $1,000 stipend to School Improvement Plan (SIP) team members at all three buildings and to Response to Intervention (RtI) team members at the elementary as presented.

The board reviewed information pertaining to the District FY21 budget. The board was informed that the budget is a deficit budget. The board approved the District budget for FY21. Estimated revenue for FY21 is $10,643,999. Estimated expenditures are $11,626,068.

The board approved an agreement to use Tombstone Bowl of Monmouth as the Bowling Facility for WCHS Bowling Team as presented.

The board approved the following Board Policies on 2nd reading as presented:

Policy 2:125 - Board Member Compensation; Expenses; Policy 2:125-E1 Exhibit - Board Member Expense Reimbursement Form; Policy 2:125-E2 Exhibit - Board Member Estimated Expense Approval Form; Policy 2:160 - Board Attorney; Policy 2:160-E Exhibit - Checklist for Selecting a Board Attorney; Policy 2:220 - School Board Meeting Procedure; Policy 2:220-E2 Exhibit - Motion to Adjourn to Closed Meeting; Policy 2:220-E6 Exhibit - Log of Closed Meeting Minutes; Policy 2:220-E9 Exhibit - Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration; Policy 2:70-E Exhibit - Checklist for Filling Board Vacancies by Appointment; Policy 4:180 - Pandemic Preparedness; Policy 4:50 - Payment Procedures; Policy 5:60 - Expenses; Policy 5:60-E1 Exhibit - Employee Expense Reimbursement Form; Policy 5:60-E2 Exhibit - Employee Estimated Expense Approval Form; Policy 5:150 - Personnel Records; Policy 5:20-E Exhibit Resolution to Prohibit Sexual Harassment; Policy 5:280 - Duties and Qualifications; Policy 6:135 - Accelerated Placement Program; Policy 6:280 - Grading, Promotion, and Retention; Policy 7:40 - Nonpublic School Students, Including Parochial and Home-Schooled Students; Policy 7:130 - Student Rights and Responsibilities; Policy 7:190 - Student Behavior; Policy 7:325 - Student Fundraising Activities; Policy 7:340 - Student Records; Policy 7:345 - Use of Educational Technologies; Student Data Privacy and Security; Policy 7:70 - Attendance and Truancy; Policy 7:90 - Release During School Hours; Policy 8:10 - Connection with the Community; Policy 8:110 - Public Suggestions and Concerns; Policy 8:30 - Visitors to and Conduct on School Property; Policy 8:80 - Gifts to the District 18. The Board set a Public Hearing date for September 21, 2020, for the purpose of adopting a resolution in order to utilize e-Learning days as emergency days due to inclement weather.

The board approved the West Central Elementary School School wide Title I Plan as presented.

The board approved the West Central Middle School School wide Title I Plan as presented.

The board approved the WC C.U.S.D. #235 District Consolidated Plan as presented.

The board approved an Addendum to the West Central C.U.S.D. #235 Certified Staff Evaluation Plan with Student Growth Component as presented.

In other business the board:

The board took the following action in regards to personnel:

The next regularly scheduled meeting will be Wednesday, October 21, 2020 at 6:00 p.m. in the West Central Elementary cafeteria.

The board adjourned their meeting at 7:23 p.m.