The Hancock-Henderson Quill, Inc.

West Central Approves Amended School Calendar

At the Wednesday, February 27, 2019, rescheduled regular Board meeting of the West Central C.U.S.D. #235 Board of Education the board approved the amended 2018-2019 school district calendar as presented. This amended calendar includes two additional School Improvement Days on February 28 and March 26, 2019. It includes five emergency days, which will be made up at the end of the school year, and nine Act of God days. The last day of school will be May 29, 2019, and it will be a 10:00 a.m. dismissal.The meeting was called to order at 6:00 p.m. in the West Central Elementary School cafeteria. All board members were present at roll call.

President Arnold led the audience in the Pledge of Allegiance.

Under Good News Items the following items were highlighted:

• West Central Elementary hosted the Pastries with Parents program entitled "Once Upon a Stem". What a fantastic event!
• Congratulated Charlotte Ackermann for completing the requirements to obtain her administrative license.
• West Central staff members are becoming more knowledgeable on trauma-informed practices.
• Thanked Mrs. Winters and her students for planning and leading our February PBIS assembly.
• The following WCHS girls' basketball players were named to the LTC Girls' Basketball Team: Mady Reed - 1st Team and Carley Lafary - 2nd Team.
• The following WCHS girls' basketball players were named to the LTC All-Academic Team: Corinne Booton, Payton Clark, Jayde Henry, Carley Lafary, Sadie Lenz, Brooke Peterson, Halee Porter, Mady Reed, and Megan Schaley.
• Bradon Annegers advanced to state in the 3-point shooting contest.
• The staff Technology Team attended the Illinois Computing Educators (ICE) Conference.
• Kindergarten collected and counted 8600 pennies to donate to the Henderson County Library Children's Section.
• West Central's Dual Enrollment program with Western Illinois University (WIU) was featured in a WIU press release recently.
• President Arnold thanked the administrative team for their extra work the past couple weeks.

The board approved the agenda with the following addition to Discussion Items:

a. 8.C. Purchase of a 15' Flex Wing Grooming Mower

There were no comments from the public.

The board approved the consent agenda. Items approved under the consent agenda included the following:

• The minutes of the January 16, 2019, Regular Meeting and Closed Session
• The January 2019 bills, January 2019 building Activity Account Reports, the January 2019 Treasurer's Report, and review of the District Financial Snapshot.

Superintendent Markey reminded the board of their responsibilities as Mandated Reporters.

Superintendent Markey presented the board a proposed Acceleration Policy.

The board discussed the purchase of a 15' flex wing grooming mower from JCB.

The board reviewed and heard reports from the building principals; Shane Tucker, Athletic Director; Melinda Frakes, District Technology Coordinator; and Shaila Ayer, District Psychologist and Special Education Director.

The board approved the participation in FFA Trap Shooting/Archery Competitions pending the approval of guidelines prepared and presented by the FFA Sponsor and Alumni.

The board approved the District Vision, Mission, Beliefs, Strategies, and Goals as presented.

The board approved the West Central Elementary and Middle School Work Plans as presented. These plans are required by the state in order to spend the funds provided as a result of the ESSA designations.

The board approved and adopted the following proposed board policy revisions on second reading as presented:

• Policy 2:80 - Board Member Oath and Conduct
• Policy 2:80-E - Board Member Code of Conduct
• Policy 2:105 - Ethics and Gift Ban
• Policy 2:120 - Board Member Development
• Policy 2:150 - Committees
• Policy 2:170 - Procurement of Architectural, Engineering, and Land Surveying Services
• Policy 2:260 - Uniform Grievance Procedure
• Policy 3:40-E - Checklist for the Superintendent Employment Contract Negotiation Process
• Policy 4:20 - Fund Balances
• Policy 4:40 - Incurring Debt
• Policy 4:45 - Insufficient Fund Checks and Debt Recovery
• Policy 4:80 - Accounting and Audits
• Policy 4:130 - Free and Reduced-Price Food Services
• Policy 4:130-E - Free and Reduced-Price Food Services; Meal Charge Notifications
• Policy 4:140 - Waiver of Student Fees
• Policy 4:170 - Safety
• Policy 5:20 - Workplace Harassment Prohibited
• Policy 5:20-E - Resolution to Prohibit Sexual Harassment
• Policy 5:30 - Hiring Process and Criteria
• Policy 5:60 - Expenses
• Policy 5:100 - Staff Development Program
• Policy 5:200 - Terms and Conditions of Employment and Dismissal
• Policy 5:220 - Substitute Teachers
• Policy 6:10 - Educational Philosophy and Objectives
• Policy 6:20 - School Year Calendar and Day
• Policy 6:60 - Curriculum Content
• Policy 6:120 - Education of Children with Disabilities
• Policy 6:135 Accelerated Placement Program
• Policy 6:190 - Extracurricular and Co-Curricular Activities
• Policy 6:230 - Library Media Program
• Policy 6:240 - Field Trips and Recreational Class Trips
• Policy 6:250 - Community Resource Persons and Volunteers
• Policy 6:310 - High School Credit for Non-District Experiences; Course Substitutions; Re-entering Students
• Policy 7:50 - School Admissions and Student Transfers To and From Non-District Schools
• Policy 7:70 - Attendance and Truancy
• Policy 7:100 - Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
• Policy 7:190 - Student Behavior
• Policy 7:250 - Student Support Services
• Policy 7:260 - Exemption from Physical Education
• Policy 7:270 - Administering Medicines to Students
• Policy 7:290 - Suicide and Depression Awareness and Prevention
• Policy 7:305 - Student Athlete Concussions and Head Injuries
• Policy 7:330 - Student Use of Buildings - Equal Access
• Policy 7:340 - Student Records
• Policy 8:25 - Advertising and Distributing Materials in Schools Provided by Non-School Related Entities

The board approved allowing Brittany Blackledge to attend the 2018-2019 prom.

The board approved the elementary re-roof bid from R. A. Oldeen in the amount of $425,000 as presented. This work will be completed during the Summer of 2019.

The board approved a Life/Safety Amendment for West Central Middle School boiler work as presented.

The board discussed a proposal from Ruyle Mechancial Services, Inc. for the West Central Middle School boiler work but took no action at this time.

The board approved the 12-month lease of a 2018 Chevy Cruze LT (Driver Education car) from Bruce Foote Chevrolet of Monmouth in the amount of $150 per month with two payments of $900 at six month intervals as presented.

The board entered closed session at 7:07 p.m. pursuant to the Illinois Open Meetings

Act to discuss the following subjects:

A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

B. Collective negotiating matters between the school board and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

C. Student disciplinary cases.

D. The placement of individual students in special education programs and other matters relating to individual students.

E. Emergency security procedures and the use of personnel and equipment to respond to actual danger to the safety of employees, students, staff or public property.

The board exited closed session at 8:34 p.m.

The board took the following action in regard to personnel:

• approved the Intent to Retire of Lawrence Neff as a Bus Driver effective May 29, 2019 and with thanks for his service,
• approved the request for FMLA and medical leave for Becky Johnson as presented,
• approved the employment of Jessica Booton as a WCMS Track Coach pending completion of all coaching and pre-employment requirements, and
• accepted the resignation of Kurt VanHorn as the WCHS Head Girls' Basketball Coach as presented.

The board was reminded that the next regularly scheduled meeting will be Wednesday, March 20, 2019 at 6:00 p.m. in the West Central Elementary cafeteria.

There being no other business to come before the board, the board adjourned their meeting at 8.42 p.m.