The Hancock-Henderson Quill, Inc.
Dale Allenbaugh introduced the visitors that were present to discuss the water project. Shannon Duncan of WIRC stated the CDAP funds would be determined after the Rural Development funds are received.
John Roegiers of Missman Stanley and Associates stated he is in a holding mode waiting for funding. He is in the process of updating the Preliminary Engineering Report (PER).
Trish Yeager of Rural Development stated the water tower painting and repair should be included in the water project. Shannon Duncan asked who will own the water tower when the project is completed.
The board met on December 3, 2008, with President Dale Allenbaugh presiding and the following present: trustees-Brian Cochran, Marilyn Evans, Jennifer Hopkins, Gloria Minard, Bob Onion, and Brian Sterett. Treasurer-Gloria Jones. Clerk-Frank Jones. Visitors-Dick Reid, Glenn Olson, Ed Purchase, Shannon Duncan of WIRC, Trish Yeager of Rural Development, and John Roegiers of Missman Stanley and Associates.
Trish Yeager asked John Roegiers for a list of the short term assets. These short term assets will be used for rate structures.
President Dale Allenbaugh opened the meeting by leading the Pledge of Allegiance to the Flag.
Dale Allenbaugh thanked those who put up the Christmas lights. Frank Jones suggested the light on the corner pole next to the post office be lowered.
The minutes and treasurer's report were approved.
Bills were read by Clerk Frank Jones. Gloria Minard moved the bills be paid as read and seconded by Jennifer Hopkins that Orders be Drawn on the treasurer for the same. Approved
Reports
Lights: Eight people worked on repairing the Christmas lights. The village Christmas light judging will be the week of December 15th.
Public Relations: The board will prepare and deliver Christmas plates on December 18th at 6:00 p.m.
Streets: Dale Allenbaugh reported that salt mix for the streets is $54 per ton compared to $15 last year.
Water: Dale Allenbaugh reported that Mr. Gale Moore is in the process of determining the water rates for the village and school.
Sewer: Dale Allenbaugh reported the electrical work for wiring the generator will be done shortly.
Maintenance: Dale Allenbaugh will come up with a specification sheet for the new maintenance building.
Zoning: Dale Allenbaugh sent a letter to Linda Rollins concerning burning of kitchen waste and leaving trash outside.
Glenn Olson asked questions about the tax increase in last month's minutes. Glenn asked when the hearing is scheduled and why is the increase needed, especially now when times are very tough. I don't see a need for a new maintenance building.
Dick Reid asked where this new maintenance shed will be located. It will be on the old basketball court north of the present building.
Old Business
Dale Allenbaugh reported the county will take care of the railroad bridge inspection as they have done in the past.
Clerk Frank Jones said the village needs a public hearing for the tax levy increase over 5%. So we need to start the process over.
New Business
Clerk Frank Jones passed out copies of the village audit for May 1, 2007 through April 30, 2008. Gloria Minard moved the audit be approved as prepared by Blucker, Kneer and Associates, Ltd. seconded by Marilyn Evans. Approved.
The meeting adjourned at 9:00 p.m. The next regular meeting will be Wednesday, January 7, 2009 at 7:00 p.m. at the Biggsville Community Building. -Frank H. Jones/Clerk