The Hancock-Henderson Quill, Inc.
- from Biggsville Minutes March 1, 2006 (unapproved).
The board met in regular session with President Janet Monville presiding and the following present: Trustees-Dale Allenbaugh, Marilyn Evans, Gloria Minard, Bob Onion, and Brian Sterett. Treasurer-Gloria Jones. Clerk-Frank Jones.
Absent-Trustee-Jack Brokaw. Visitors-Don Burns of Rural Development, Shannon Duncan of WIRC (7:10 p.m.), Gene Roark, John Roegiers of Missman Stanley & Associates, Dan Gibb (7:12 p.m.), and Dick Reid (7:15 p.m.).
After the Pledge of Allegiance, roll call, Minutes and Treasurer's report were read and approved and bills ordered paid, Shannon Duncan of WIRC reported the village has $171,589.05 to use as we see fit for the water project.
She suggested to use the funds for prep work, valves, meters, and design to be ready to hookup to Dallas Rural Water. Shannon asked John Roegiers for a breakdown of all costs for the project. She said that design costs are 10% of the construction engineering cost.
Duncan said the village will need a public hearing, pass a resolution for the project, and a map from the engineer.
Duncan was not sure if the village will be required to come up with any leverage money. If so, this amount is yet to be determined.
Don Burns of Rural Development said he needs an Engineering Services Agreement within a week or 10-days and a Preliminary Project Report. Burns also will need right-of-way list for private property.
John Roegiers of Missman Stanley & Associates passed out an engineering study for the water system improvements dated 29 November 2005.
President Janet Monville asked John Roegiers what could be done with a dead end such as the one in Worthy Acres. He understands the problem and it is greatly magnified with the poor water quality in the current system. The quality of water with Dallas Rural Water will definitely help but still require flushing. In fact, a lot of flushing will be required after hooking on to Dallas Rural Water.
President Janet Monville asked John Roegiers to get familiarized with the sewer system in case we need assistance.
Roegiers said the improved water system will not need any additional space and sees no problem with the parks and recreation using the area for a rest room.
Gene Roark, of Recycling Business, explained what he recycled. He recycles washers, dryers, computer monitors, lawn mowers, batteries, any appliances, and anything with metals. He does not recycle wood, TV's, car tires, or any burnables.
Roark will not go into any home.
During Trash Day, Roark will have 4 trailers downtown and if you're not able, he will pick up at the door or curb side if called in advance to Roark (309-221-5849). Do not call the village. Roark requests the village run the ad and help with his gas. Janet Monville said Roark will be the only recycler on Trash Day.
Public Relations-Gloria Minard-Trash Day is scheduled for June 3, 2006 from 7:00 a.m. to noon.
Parks-Dan Gibb-Asked the village to okay the area for the Reid Park restroom. Gibb also asked the village to approve a motion authorizing the Parks and Recreation Committee to coordinate all recreation within the village. Dale Allenbaugh moved the village authorize the Parks and Recreation Committee to coordinate all recreation within the village, seconded by Brian Sterett. Roll was called and all present voted yes.
The Parks and Recreation Committee is working on the following:
1) Coordination of all recreation and special events within the village, including Halloween.
2) Sand lot volleyball court on the old basketball court.
3) Drafting a budget.
4) Plans for a restroom at Reid Park at a cost of approximately $3,000.
5) Veterans Park-This will be a long term project.
6) Swimming lessons.
Marilyn Evans moved the location of the restroom for Reid Park be located approximately where the old water tower was located, seconded by Dale Allenbaugh. Roll was called and all present voted yes.
Streets-Dale Allenbaugh said he has submitted the MFT budget for the 2006 maintenance program totaling $9,931.50.
Water and Sewer-Janet Monville-Discussed the list of delinquent bills.
President Janet Monville had nothing to report on land appraised by Fassett Real Estate.
Janet Monville said she has been asked by the Mississippi Valley Association to conduct a blood drive in Biggsville.
Janet Monville presented a bill for the village to consider for Irhmal Gibb's water freezing at the meter box. Dale Allenbaugh moved the village reimburse Steve Gibb for the said bill totaling $35.00, seconded by Bob Onion. Roll was called and all present voted yes. Clerk Jones will issue the check.
The next regular meeting will be on Wednesday, April 5, 2006, at 7:00 p.m .at the Biggsville Community Building.
Gloria Minard moved the meeting be adjourned at 9:30 p.m. and seconded by Brian Sterett. Roll was called and all present voted yes.
Frank H. Jones